Microsoft or Google’s Productivity Apps

My original post was going to be about the two different AI assistants that Microsoft and Google offer, Cortana and Google Assistant respectively. However while writing and reviewing the post the theme of productivity and how the two assistants are making life simpler kept appearing. So instead I discarded that post and started this one. I try to streamline and make my life easier by looking for ways to automate, digitally organise, and remove redundant or boring tasks while taking advantage of applications on both mobile and PC to keep everything together.

As someone with an Android phone and has/is still using Google’s products on a number of platforms it would make sense that I lean towards Google’s ecosystem and productivity apps. But, Microsoft’s own products are just as good (if not better IMO) than Google’s. Are there other productivity products out there that do the same job or better? There could be but I generally only like using first party products because I don’t like giving other applications access to my account information. If others have suggestions about other apps that are useful let me know in the comments and I’ll potentially take a look at them and break my rule.

Email

Be it personal or for work, I use email a good amount. On my Android phone I have disabled the Gmail app and have opted for the Outlook app. There are several reasons for this. Aesthetically the Gmail app is pleasing and the performance is great, you never see any slowness or lag. Outlook is not as visually pleasing and appears more formal but it too performs well with little to no lag or slowness. If you are on PC then you can use both Gmail and Outlook through your web browser of choice, and if you subscribe to Office 365 (like I do) you can get access to the Outlook application where you can have both your Gmail and Outlook accounts synced up. The features that you get with Outlook on their apps and the web are also far superior than what Google offers. Outlook can be far more complicated and daunting with all your options, etc while Gmail is more user friendly, streamlined but lacks the options that Outlook offers. Score one to Microsoft here with the number of email features on offer when using Outlook.

Calendar

This one is a no brainer. For some reason Google has a separate app for your calendar which is a little bit of a pain. But the calendar app they do have is like the Gmail app aesthetically pleasing. Not only does it look good but it also performs very well. However the major draw back is that it will only sync with your Gmail account (perhaps I have not found the right setting but I cannot sync other calendars to it). Microsoft’s Outlook app has an inbuilt calendar (yay, less apps) and it has all the features the Google Calendar app offers. On the PC you can again use a web browser to access both Google and Microsoft account calendars. The Outlook app to manage your calendar on PC is a power user’s dream. There are a number of features that are either really hard to find in Google Calendar or are not present. So again Microsoft takes the win here by making Outlook such a powerful app on both Android and PC.

Tasks, To-Dos, and Reminders

I decided to bundle tasks, to-dos and reminders together because I generally treat and use all three in a similar way. Microsoft allows you to handle these either through the dedicated To-Do app (would have loved to be able to do this through the Outlook app like everything else unless you use Outlook on PC) or the AI assistant Cortana, plus there is the Microsoft Launcher, but I won’t discuss the details about that app here. I just want to point out that aesthetically Microsoft’s apps on Android feel very corporate and formal, but the To-Do app feels very consumer friendly and welcoming like Google’s apps. Google handles tasks, to-dos and reminders in a much similar fashion. Google has Google Keep and a new Google Tasks app, plus there is the Google Assistant. I previously used Google Keep and it did the job really well, but after moving to Office 365 and Microsoft’s products I found that Google Keep was/is fairly basic. From what I have read about Google Tasks, that product is also basic and has only the very bare minimum features with more coming the future. If you want a number of features for your tasks, to-dos and reminders then Microsoft’s products are the way to go, but what Google offers do the job just fine.

AI Assistant

The AI assistant of choice really depends on which ecosystem you are using. If you are in the Google ecosystem using Gmail, Google Calendar, Google Tasks, Google Keep, etc. then the Google Assistant is the one you should be using IMO. If you use Outlook and To-Do then Cortana is the AI assistant you need to use. Google Assistant on Android is integrated so well it is really a shame that Cortana does not integrate as well. If I could identify one area where Google is leaps and bounds above Microsoft is the quality, performance and appearance of the app on Android. I believe Cortana does not look as good as Google Assistant and also is not as responsive. There have been graphical issues when I launch the app at times, there is the occasional lag, etc. However with every new update of Cortana on Android it gets better. Cortana on PC however does not have the same issues as it does on Android in regard to performance and appearance. Both AI  assistants perform very similar when I ask them questions in my day to day use so if you’re worried about not being able to answer or perform a task during day to day use then you shouldn’t. They have their own ways to perform the same task but it is just a matter of getting used to it. Google’s feels a little more natural than Microsoft, but it is not a major issue. If I had to lean one way, Google’s integration with all their platforms, products and services, aesthetics and performance makes this one a win for it.

Overall Google and Microsoft offer a number of products and services that can pretty much handle everything that you throw at them. Google’s products are simpler, easy to use and are very consumer friendly. They perform very well and visually are superior to the ones offered by Microsoft. Microsoft’s products feel more business, formal and professional oriented. The number of features that they have is also far superior to that of the features the Google products have. If you are a power user and really want to streamline, organise and stay on top of all your things then Microsoft has you covered. At the end of the day you cannot go wrong with either ecosystem and it is all about what you want out of your apps.